Archival materials and Archival activities

Business entities, as creators and owners of archival material and documentary material, are obliged to conscientiously keep the documentation in an orderly and safe condition in the form in which it was created. Also, among other things, they are obliged to:

• provide appropriate space and equipment for the accommodation and protection of documentation;
• designate a responsible professional person for the protection and handling of documentation;
• record, label, classify, date and archive documentation;
• hand over archival material to the competent archive under the conditions and within the deadlines stipulated by the Law;
• ensure the permanent storage of archival material in electronic form, its maintenance, migration, i.e. transfer to new carriers in prescribed formats until the archival material is handed over in electronic form to the competent public archive;
• keep an archive book on the prescribed form;
• submit to the competent archive a copy of the archive book for the previous year no later than April 30 of the current year for documentary material created in the previous year;
• obtain the opinion of the competent archive before undertaking measures related to documentation (status changes, physical relocation, adaptation of premises, opening of bankruptcy or liquidation, microfilming, digitalization, etc.);
• select archival material and set aside for destruction worthless documentary material whose storage period has expired, one year from the date of expiry of the established period;
• inform the competent public archive about its establishment, as well as about all changes that are important for archival material (change of status and/or name, organizational changes, change of address, opening of liquidation or bankruptcy proceedings) within 30 days at the latest from the date of their occurrence .